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Picking a Microsoft document sync solution

Obviously this is fodder for a future article, but here's a mile-high view of Microsoft's three document sync solutions. Right now, the company makes three:

For starters, they're all free.

The first two are largely identical sync platforms, except that Live Mesh includes a cloud-based Web desktop, which FolderShare is peer-to-peer (P2P, or "PC to PC") only. Both are automatic. So if you change a file in a synced folder, that file is changed, immediately and automatically, on all synced PCs (and, with Mesh, on the Web desktop as well).

That said, Live Mesh is a tech preview right now, and the folders sharing feature is proof of concept only. Once Live Mesh goes RTW, you can expect that solution to disappear. FolderShare will be moved to the Live Mesh platform in the future. So FolderShare is arguably the future of Live Mesh's folder sharing functionality.

Both Live Mesh and FolderShare work across the Internet. So PC1 could be a laptop in Seattle and PC 2 could be a desktop back home in Massachusetts. As long as both PCs are on and online, folder sync works properly (immediate, automatic) with either solution. (Live Mesh TP current offers other functionality as well, of course, including remote PC access.)

SyncToy 2.0 is P2P only and its designed for PCs that will be used on the same local network. (There are 32-bit and 64-bit versions available for Windows Vista.) So it's a good solution for backing up as well as for syncing data from PC to PC. Unlike Live Mesh and FolderShare, however, SyncToy is not automatic or immediate. It needs to be run manually or, using the Windows Task Scheduler, on a regular schedule. You may schedule sync to happen overnight, for example.

It's possible (and even desirable) to use two of these tools (Live Mesh or FolderShare) in tandem with SyncToy, depending on your needs. It does not make sense to use Live Mesh and Folder Share together.

None of these tools are currently Windows Home Server savvy. You should not try to run FolderShare or Live Mesh on WHS. If you do, you will lose data.

So...

I now use FolderShare (instead of Live Mesh) to sync data between folders on my desktop PC and two laptops. I use SyncToy 2 to backup data from my main PC to various other machines on a regular basis, and to external drives for duplication purposes.

Comments

 

beaker said:

I haven't tried Live Mish for anything critical (as I shouldn't since it is a beta/preview). I do think it is pretty cool... if it works. I have an account. I'll wait to hear from others to see if it works.

September 14, 2008 4:39 PM
 

mikegalos@msn.com said:

For anyone who stil thinks that Live Mesh is just a synchronization tool (and, Paul, was one of the few in the initial group of analysts who really got Live Mesh's future as a platform) you should check out Long Zheng's posting at: www.istartedsomething.com/.../applications-coming-soon-to-a-mesh-near-you where he shows the beginnings of Live Mesh applications.

September 14, 2008 5:10 PM
 

shark47 said:

Mike, you plagiarized my post from another thread.

September 14, 2008 5:38 PM
 

richardfrisch said:

I have been playing with Dropbox (http://getdropbox.com) and think that the syncing is far easier than what I see in any of the Microsoft solutions. The basic account allows for 2GB of storage and sharing with up to 10 other accounts.

September 14, 2008 5:41 PM
 

tayme said:

Credit where credit is due...Sharky posted that link yesterday.   :-)

--tayme

September 14, 2008 5:42 PM
 

mikegalos@msn.com said:

I'll concede that bit about great minds but seeing how I praised Paul for getting Mesh the day it was released, I claim prior art on plagiarism :-)

and to quote my sig...

If "Web 2.0" was the equivalent of replacing the dumb terminals of "Web 1.0" with smart terminals then Live Mesh is the equivalent of replacing those terminals with a peer to peer network of personal computers.

September 14, 2008 5:43 PM
 

DRWAM said:

Live Mesh is great for having access to my Nuclear Medicine protocols anywhere. Skydrive in Live did not get through the hospital firewall, but LiveMesh did, as designed, pointed out by Mike before.

Hopefully it will stay free. This and the free on line calenders from MS and Google seem like a better deal than MobileMe for Windows. Mike gave me a link for Google's own sync tool for Outlook and it took less than 2 minutes to DL, run and setup, which was typing the info of Google's account and Outlook. It synced years of calender events flawlessly. [Thanks Mike!] there is even a nice iPhone app that syncs with Google calender for $10, but you can just use the web.

My buddy uses SyncToy for backups. I cannot believe that this is all free.

September 14, 2008 5:51 PM
 

BrightrevCarl said:

There is also Groove, which has very similar functionality to Live Mesh and is expensive.  Live Mesh appears to me to be based on Groove.

office.microsoft.com/.../default.aspx

September 14, 2008 6:07 PM
 

mikegalos@msn.com said:

BrightrevCarl

To put Groove and Mesh into perspective, think of it this way. Ray Ozzie developed Groove. When he came up with the Live Mesh platform, he basically created a new Groove as the first sample app to show it off.

September 14, 2008 6:12 PM
 

Delmont said:

I like the remote desktop feature in Mesh.

September 14, 2008 7:19 PM
 

links for 2008-09-14 | hxf148 said:

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September 14, 2008 10:05 PM
 

Mum said:

Until Mesh comes to Mac I don't get to try it and compare it with MobileMe, but I'm certainly interested (if it's still going to be free/cheap when it gets out of beta).

September 15, 2008 12:00 AM
 

Josh_Miller said:

Something else to consider is what your backup server is running.

Like you said, Neither is Windows Home Server savvy.

Neither Foldershare nor Live Mesh will work on Linux either.  Since my backup server run Ubuntu, I'm pretty much forced to use SyncToy to push my data to it.  I'm sure there are alternative solutions and I'm not complaining mind you.  Sync Toy works great.  I use foldershare to sync my work MC to my Home PC (for backup to the server with Sync Toy).

September 15, 2008 9:17 AM
 

kentore said:

@Mike

What tool would you recommend for syncing the email on two computers (POP3)? Is it possible to use SyncToy2 for this purpose, or are there other options?

September 15, 2008 4:04 PM
 

Websites tagged "picking" on Postsaver said:

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October 27, 2008 12:47 AM
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